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Transaction Checklists
Step-by-step checklists for every stage of the HDB resale process
The short version
These aren’t reading material. They’re working lists you tick off as you go.
If you’re an agent, save a copy per case and update it in real time. If you’re a buyer or seller, use them to make sure nothing falls through the cracks.
Seller pre-listing
- Flat address, registered owners, flat type/model/floor area confirmed
- MOP status checked in HDB dashboard
- Intent to Sell registered
- Preferred completion window discussed
- Extension of stay need discussed
- Outstanding loan source identified (HDB or bank)
- Latest outstanding loan figure obtained
- CPF refund figures captured for each owner
- Resale levy flagged if buying another subsidised home
- HIP / LUP / upgrading cost issues checked
- EIP / SPR quota checked for current month
- Special-case documents collected (divorce / probate / POA)
Pricing and proceeds
- Recent comparable transactions compiled
- Active competitor listings reviewed
- Indicative valuation source checked
- Realistic asking price range set
- Sale proceeds worksheet prepared (include agent fee, legal fee, bank redemption penalty)
- Seller understands difference between cash proceeds and reusable CPF
Buyer pre-OTP
- Valid HFE obtained
- Bank IPA / LO path discussed if taking bank loan
- Max comfortable budget set
- Cash buffer set for option fee, exercise fee, BSD, legal fees, COV
- Remaining lease checked
- EIP / SPR eligibility checked for the unit
- Completion timeline and extension need checked
- Spreadsheet of viewed units maintained
OTP
- Fresh HDB OTP downloaded
- Address, names, NRIC details verified
- Purchase price, option fee, exercise fee confirmed
- Page 4 submission period agreed
- Completion date / delay requirement agreed
- Extension of stay terms agreed in principle (if needed)
- Fittings and movable items listed properly
- Form A authorisation completed (if useful)
- Original OTP custody understood
Request for Value
- Valuation actually required for this buyer
- Request submitted by next working day after option date
- OTP page 1 attached
- HFE reference number ready
- Seller and buyer details ready
- Inspection access plan ready if valuer requests it
OTP exercise
- Valuation result reviewed
- Final financial calculation updated
- COV confirmed and affordable in cash
- Bank LO accepted before exercise (if on bank loan)
- Exercise date entered correctly
- Exercise monies prepared correctly
Resale application
- Buyer and seller know who submits first
- Second-party submission deadline diarised
- Address and OTP details keyed correctly
- HFE reference number keyed correctly
- Manner of holding confirmed
- Grant type confirmed (if any)
- ECF flagged (if relevant)
- Extension of stay declared (if relevant)
- Acting letter from law firm obtained (if needed)
- Supporting documents uploaded
- Application fee paid
Endorsement
- HDB acceptance received
- Endorsement window diarised
- Each buyer reviews documents individually
- CPF withdrawal documents reviewed
- HPS / health declaration reviewed (if applicable)
- Fees payment step completed
Completion
- Final inspection done
- Fixtures and fittings checked against OTP list
- Vacant possession plan confirmed
- Fire insurance / lender insurance settled
- Balance monies prepared
- Cashier’s order / law firm payment mode confirmed
- Keys, cards, remotes handover plan confirmed
- Property tax / conservancy apportionment understood
Extension of stay
Before the deal:
- Seller is eligible for extension of stay
- Buyer agrees in principle before deal is treated as firm
- Extension stated in resale application
Written side agreement covers:
- Exact end date
- Admin fee, property tax, service/conservancy reimbursement agreed
- Utilities / internet responsibility agreed
- No-subletting clause stated
- Late handover consequence stated
Agent internal file
- Flat details PDF saved
- Loan and CPF screenshots saved
- Valuation PDF saved
- OTP full set saved
- HFE / LO / acting letter saved
- Offer and negotiation notes saved
- Timeline tracker updated
- Completion and possession notes saved